LEGAL TERMS AND CONDITIONS OF THE CHALLENGE “HBS BIOCONNECT CHALLENGE – ROAD TO GIRONA” ORGANIZED BY HIPRA BIOTECH SERVICES, S.A.
HIPRA BIOTECH SERVICES, S.A. (hereinafter, “HIPRA”), with registered office at Av. La Selva 135, 17170 Amer (Girona), Spain, and VAT number A19893163, is organizing a promotional activity titled “HBS BioConnect Challenge – Road to Girona” (hereinafter, the “Challenge”), which will be carried out over the period until June 15th, 2027, coinciding with HIPRA’s presence at various industry events.
HIPRA will award three (3) prizes to the winning participants under the following Terms and Conditions;
LEGAL TERMS
1. DURATION, DATE OF THE CHALLENGE, AND TERRITORIAL SCOPE
This Challenge promotional activity runs throughout all events in which HIPRA participates until June 15th, 2027.
The deadline for accumulating points and participating in the Challenge is June 15th, 2027. At that time, HIPRA will review and validate the final ranking and accumulated scores in accordance with the procedure set out below.
The selection of the winner shall take place on June 30th, 2027, in accordance with the procedure set out in Clause 3 below. The winner shall be notified on June 30th, 2027, by email.
The territorial scope of the Challenge is international, as participation is linked to attendance at any event where HIPRA is present. The prize shall be enjoyed in Spain, at the facilities indicated below, and these Terms and Conditions are governed by Spanish law.
2. PARTICIPATION (ENTRY REQUIREMENTS)
Participation is open to individuals of legal age, regardless of nationality or residency.
Participation in the Challenge implies full, express, and unconditional acceptance of these Terms and Conditions. Participants may access the full Legal Terms and Conditions at hipra.com as well as at the event venue.
Entries submitted after the promotion period, or those that do not meet the requirements, or contain false information shall be deemed invalid.
Employees or professionals linked to HIPRA, as well as their direct relatives up to the second degree, are prohibited from participating.
Any participation deemed to be fraudulent or made in bad faith will be automatically disqualified. HIPRA reserves the right to exclude any entry that may, in any way, be suspected of fraud or of any irregularity in the identification of participants.
3. CHALLENGE MECHANICS
During any congress, conference or event in which HIPRA is present, participants may take part in the Challenge and accumulate points through verified interactions with HIPRA’s Business Development (BD) team, in accordance with the procedure and conditions set out below.
3.1. Participation Procedure and Point Accumulation
To participate in the Challenge, individuals must complete the following steps:
a) Meet with a member of HIPRA’s BD team during an event.
b) After the meeting, the BD team will invite you to scan a QR code to participate in the Challenge. Such QR codes are strictly personal and non-transferable.
c) Scan the QR code that our BD team will show you and complete the corresponding registration form by providing the following mandatory information:
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First name
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Last name
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Email
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Country
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Company
All data shall be stored in HIPRA’s database, in full compliance with the applicable data protection regulations.
Each valid meeting with a HIPRA BD team member at a different event shall grant the participant one (1) point. No additional points shall be awarded for multiple interactions within the same event. QR codes shall only be provided in person by HIPRA’s BD team to ensure that all interactions reflect genuine professional engagements.
3.2. LinkedIn Bonus – Triple Score (x3)
Participants may multiply their entire accumulated score by three (x3) once per event by completing the following LinkedIn activation:
1. Take a picture with a member of HIPRA’s BD team during the event.
2. Publish the picture on LinkedIn.
3. Tag both of the following in the post:
- The BD representative.
- HIPRA.
Once the publication is verified by HIPRA, the participant’s total accumulated score at that time shall be multiplied by three (x3).
HIPRA reserves the right to validate that the publication complies with the campaign requirements before applying the bonus.
Conditions of the LinkedIn Bonus:
- Only one (1) bonus activation per event is permitted per participant.
- The LinkedIn post must remain publicly accessible.
- The bonus may be activated at multiple events, but only once per event.
3.3. Communication of the Campaign
During the Challenge, HIPRA will send participants periodic communications to the email address provided in the registration form.
These communications may include:
- Updates on the participant’s ranking.
Subject to the participant’s express consent, such communications may also include:
- Information about opportunities to earn additional points.
- Notifications regarding upcoming events where further points may be accumulated.
3.4. Closing, Validation and Winner Selection Process
The Challenge shall close on June 15th, 2027, at which time HIPRA will review and validate all accumulated scores.
The winners shall be determined as follows:
a) The Top 3 participants with the highest validated scores shall be declared winners.
b) Only one (1) winner per company is permitted. If multiple participants from the same company obtain a qualifying score, only the highest‑scoring participant shall be selected.
c) The three winners must represent three different companies.
d) In the event of a tie that affects the allocation of the third place, a random draw challenge shall be conducted among the tied participants to determine the final third-place winner.
e) Ties occurring within non‑critical qualifying positions (e.g., first and second place) shall not require a random draw challenge, as both participants remain within the final Top 3.
The three winners will be informed once the validation and selection process has been completed, via email sent to the contact address provided on the entry form. Two (2) emails shall be sent to each selected winner, spaced forty-eight (48) hours apart. If the winner responds to the first email, the second email will not be sent.
Upon responding to the email, each winner’s identity shall be verified, and they shall be issued a voucher to redeem the prize. The winner must confirm acceptance of the prize by email within five (5) working days.
If any selected winner fails to respond to the communication or fails to accept the prize by submitting the acceptance letter, the selection process for that specific prize position shall be repeated up to five (5) times.
If, after five (5) attempts for a given prize, no valid winner can be contacted, HIPRA reserves the right to declare that prize void, without any obligation to award it.
4. PRIZE DESCRIPTION AND CONDITIONS
Each of the three winners will receive a prize consisting of, if necessary, a roundtrip flight to Barcelona and transfer from Barcelona to Girona, as well as two (2) nights of hotel accommodation, and a private visit to the HIPRA facilities located in Amer and Aiguaviva, Spain, which will include a guided tour. The prize also includes a dinner with the HIPRA team.
Winners may be accompanied by colleagues from their company; however, all expenses related to companions—including travel, transfers, and accommodation—must be fully covered by the companions themselves.
HIPRA will coordinate travel and accommodation arrangements for each winner. The prize must be redeemed within twelve (12) months from the date of the official notification. Any prize not redeemed within this period will be forfeited without recourse.
5. DATA PROTECTION
In compliance with data protection regulations, we inform you that HIPRA is the data controller of your personal data, which shall be processed for the purpose of managing your participation in the Challenge organized by HIPRA for the entire duration of the period in which the Challenge remains in force. HIPRA shall process your personal data collected when contacting you in the event that you are selected as a winner, and when arranging your visit to HIPRA’s facilities in Girona (Spain). HIPRA may also process your personal data for the purpose of sending communications related to activities, services, and products, provided that you have given your explicit consent.
All of this processing is based on the performance of the Legal Terms and Conditions governing your participation in the Challenge and, and where applicable, on participant explicit consent for commercial or marketing communications.
Your data may be disclosed to other entities within the HIPRA Group for internal administrative purposes, as well as to competent judicial and/or administrative authorities if so required. For the achievement of the purposes set forth above, it may be necessary to communicate your data to countries located outside the European Economic Area. In such cases, HIPRA will ensure that appropriate safeguards are applied to protect your data, which may include the signing of EU-approved standard contractual clauses.
Your personal data shall be retained for as long as necessary to manage the Challenge and, once completed, will be kept for the legally established period and up to the applicable statute of limitations for any actions that may arise. Where your professional contact details are used to maintain professional contact or commercial or marketing communications, they will be retained for the period established by the applicable regulations or until you object to such processing, whichever occurs first.
You may exercise your rights of access, rectification, erasure, restriction of processing, and objection, as well as the right to data portability and the right not to be subject to automated decision-making, by sending a request to privacy@hipra.com.
6. OTHER CONDITIONS
a) Participation in the Challenge organized by HIPRA implies full and unconditional acceptance of these Legal Terms and Conditions by the participants. Any statement to the contrary, namely non-acceptance, shall result in the exclusion of the participant, and HIPRA shall be released from any obligation towards said participant.
b) HIPRA reserves the right to cancel the Challenge at any time for justified reasons. In the event of such cancellation, personal data shall be retained for the legally established period and up to the applicable statute of limitations for any actions that may arise. Where professional contact details are used to maintain professional contact or commercial or marketing communications, they will be retained for the period established by the applicable regulations or until you object to such processing, whichever occurs first.
c) HIPRA reserves the right to exclude any participants whose behaviour may negatively affect the proper conduct of the Challenge.
d) HIPRA reserves the right to modify these Legal Terms and Conditions if justified circumstances arise that could affect the objectivity and transparency of the Challenge.
e) Any issue not covered by these Legal Terms and Conditions shall be resolved by HIPRA according to its best judgment.
f) Participation in the Challenge implies acceptance of these Legal Terms and Conditions, including the application of any mandatory tax regulations.
g) The campaign is valid for all events throughout the year in which HIPRA participates within the period described in Clause 1.
7. TAXES
The prizes awarded in connection with this Challenge may be subject to the applicable tax regulations in the jurisdiction of the winner.
HIPRA shall assume, where required by Spanish tax regulations, any taxes or withholdings that may be legally applicable to the prize granted to the winners.
Any other taxes, duties, or charges that may arise in the winner’s country of residence as a consequence of receiving or enjoying the prize shall be the sole responsibility of the winner.
The winners shall be responsible for complying with any tax obligations derived from the acceptance or use of the prize in accordance with the applicable legislation in their country of residence.
8. SEVERABILITY
If any clause of these Legal Terms and Conditions is found to be unlawful, the validity of the remaining provisions shall not be affected, remaining fully effective. HIPRA reserves the right to cancel or make changes to the Challenge and/or the prize offered, and commits to announcing such changes through the channels it deems appropriate, as promptly as possible.
9. JURISDICTION
The parties expressly agree to submit any disputes arising from the interpretation or execution of these Legal Terms and Conditions to the Courts and Tribunals of the city of Girona, Spain, and expressly waive their right to any other jurisdiction that may apply, without prejudice to any mandatory legal provisions.